AI & Automated Technology Disclosure

Disclosure

If the website uses AI-assisted tools, chatbots, automated translation, analytics, personalization, fraud screening, donor segmentation, or application sorting, Bridge to Bold should disclose the tool type and purpose in plain language.

Human review

Important decisions involving eligibility, awards, complaints, youth participation, or material donor records should not be made solely by automated tools without appropriate human review unless approved by counsel and disclosed as required.

Developer Footer and Implementation Checklist

Requirement

Developer Action

Status

Footer links on every page

Add Privacy Statement, Terms of Use, Cookie Statement, Donor Privacy, Donation Terms, Accessibility Statement, Fundraising Disclosure, Contact, and Cookie Preferences.

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Donation pages

Link Privacy Statement, Donor Privacy, Donation Terms, Fundraising Disclosure, and payment processor terms before submission.

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Cookie banner

Provide Accept All, Reject Non-Essential, and Customize; block non-essential cookies before consent where required.

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Cookie inventory

Maintain cookie name, provider, purpose, category, duration, and consent requirement.

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Forms

Add privacy notice and consent checkbox where needed for newsletters, applications, volunteer forms, youth data, and communications.

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Youth data

Route any under-13 forms through parent/guardian consent workflow before collection.

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Accessibility

Meet WCAG 2.2 AA target, including keyboard navigation, contrast, alt text, labels, captions/transcripts where feasible.

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Analytics and pixels

Load analytics, marketing pixels, social embeds, and tracking scripts according to visitor consent status.

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Document links

Add public transparency page or footer link for IRS public disclosure documents if approved by Board/counsel.

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Vendor list

Provide current list of data-processing vendors for final policy insertion.

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Counsel review items before publication

Confirm current IRS recognition status, EIN display preference, Maryland charitable registration status, required state charitable solicitation disclosures, payment processor language, youth data practices, cookie vendors, analytics tools, sponsor/partner data sharing, and whether any international representative or additional privacy mechanism is required.

Source Reference Appendix

For internal Board and counsel review. These sources support the compliance framework but do not replace legal advice.

IRS Charitable Organizations page: https://www.irs.gov/charities-non-profits/charitable-organizations

IRS Exempt Organization Public Disclosure and Availability Requirements: https://www.irs.gov/charities-non-profits/exempt-organization-public-disclosure-and-availability-requirements

Maryland Secretary of State Charities Division: https://sos.maryland.gov/Charity/Pages/default.aspx

Maryland Secretary of State Registering a Charity: https://sos.maryland.gov/Charity/Pages/Registering-Charity.aspx

Maryland OneStop SOS Charities Initial Registration Form: https://onestop.md.gov/forms/sos-charities-initial-registration-form-62f3e1807f7e3200016a5def

European Commission GDPR Rights for Individuals: https://commission.europa.eu/law/law-topic/data-protection/information-individuals_en

European Commission Data Protection Explained: https://commission.europa.eu/law/law-topic/data-protection/data-protection-explained_en

Your Europe GDPR Business Guidance: https://europa.eu/youreurope/business/governance-and-sustainability/digital-and-data-compliance/data-protection-gdpr/index_en.htm

Federal Trade Commission COPPA Rule: https://www.ftc.gov/legal-library/browse/rules/childrens-online-privacy-protection-rule-coppa

FTC Consumer Advice on Children’s Privacy Online: https://consumer.ftc.gov/articles/protecting-your-childs-privacy-online

Important note

This package is a governance and operational draft for Board review. It should be reviewed by qualified legal counsel before publication, especially because charitable solicitation, privacy, cookies, children’s privacy, accessibility, international data transfers, and transaction terms may vary by jurisdiction and by the website’s final technical configuration.